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SpudERP: Custom Business Software That Works Your Way

From first contact to final invoice, SpudERP aligns with how you do business—not how software thinks you should. No per-user fees. No bloat. Just the tools you need, delivered fast.

Customer Relationship Management (CRM)

To manage contacts across the business—including prospects, customers, vendors, and internal users—centralizing key relationship data for sales, support, HR, and operational communication.

Marketing Campaign Tracking

To plan, execute, and measure the effectiveness of marketing efforts such as email, postcards, paid ads, and trade shows—tracking return on investment (ROI) by directly linking campaigns to leads and sales opportunities.

Sales Tracking

To monitor and manage the full sales pipeline—from initial lead to closed deal—by tracking opportunities, sales stages, engagement, and conversion performance across the organization.

Quote Builder

To generate standardized, accurate, and approved quotes based on inventory, labor, and services—streamlining the transition from sales to execution. Approved quotes flow directly into Work Orders and optionally impact inventory levels.

Work Orders

To centralize the execution of approved work—both internal and customer-facing—by organizing tasks, assignments, and status tracking for production, services, or installations. All Work Orders originate from an accepted Quote and provide a structure for scheduling, labor, inventory, and delivery.

Tasks

To assign, track, and complete operational work at a granular level—ensuring clarity, accountability, and follow-through across all departments. Tasks live under Work Orders or exist independently for ad hoc or internal needs.

Time Tracking

To accurately capture, report, and analyze employee work hours by client, project, task, or department. Enables billing, cost tracking, utilization reporting, and management of PTO, holidays, and other non-working time.

Punch Clock

To simplify employee clock-in/clock-out using mobile, desktop, or kiosk options—ensuring accurate time capture, attendance tracking, and compliance with labor policies.

Scheduling Resources

To assign the right people, machines, vehicles, and tools to the right jobs at the right time—reducing downtime, avoiding scheduling conflicts, and improving overall resource utilization.

Receiving

To manage inbound logistics with real-time tracking of received goods, inspections, and inventory updates—ensuring accuracy and minimizing delays or discrepancies in material intake.

Inventory Management

To track the real-time status of parts, products, raw materials, and supplies—minimizing shortages, overstock, and waste. Supports reordering, costing, and availability across multiple locations, departments, and usage types.

Bookkeeping

To provide foundational financial tracking through structured accounts, journal entries, and reporting—supporting accurate bookkeeping, regulatory compliance, and visibility into company financials.

Purchase Orders

To manage the ordering of inventory, supplies, and materials—supporting both manual and automatic reordering based on real-time inventory needs. Tracks vendor performance, order history, and purchasing costs for better operational control.

Invoicing

To generate accurate and timely customer invoices based on labor, materials, milestones, or fixed-price agreements—integrated with your accounting system to ensure proper cash flow and revenue tracking.

Shipping

To manage outbound logistics with accurate, timely tracking of shipments, packaging, and carrier performance—minimizing errors, delays, and untracked deliveries.

Document Management

To store, organize, and control access to critical business documents—ensuring version control, traceability, and quick retrieval across departments, projects, and processes.

Recruiting & HR

To manage the full hiring process—from applicant intake to onboarding—while also supporting HR compliance, personnel data, and visibility into workforce history.

Learning Management System (LMS)

To host internal training content, track employee completion, and ensure team members meet onboarding, compliance, or skill development requirements.

Equipment Safety Checklists

To ensure equipment safety and compliance through customizable, scheduled checklists that operators must complete before machine use, shift changes, or routine equipment checks—providing a digital audit trail to confirm accountability and mitigate risk.

Equipment Maintenance Management

To manage preventative and corrective maintenance through scheduling, task assignment, service tracking, and reporting—minimizing equipment failures and improving operational reliability.

Equipment Monitoring / Integration

To track machine performance and operational status in real time by integrating with sensors or control systems—allowing for proactive visibility into run time, faults, and usage patterns.

Forklift Activities

To track all forklift usage, operator actions, and equipment inspections—improving safety, accountability, inventory movement accuracy, and maintenance compliance in warehouse and production environments.

Tool Crib Management

To track the check-in/check-out of tools and equipment to reduce loss, ensure accountability, and manage tool availability, calibration, and maintenance needs across departments.

Vehicle Tracking

To monitor usage, assignment, mileage, and maintenance schedules for company-owned vehicles—ensuring safety, compliance, and maximizing the lifespan and value of the fleet.

Asset Tracking

To monitor company-owned equipment, electronics, tools, and other physical assets—tracking location, ownership, usage, maintenance, and depreciation to reduce loss, support audits, and maximize asset value.

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Don't See the Module You Need?

Your business is unique, and your software should be too. If you have a specific process or requirement not covered here, we can design and build a completely custom module tailored to your exact needs.

Let's Build Your Solution

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