SpudERP
Track What You Order—Before It Hits the Dock
SpudERP’s Purchase Order module gives you a simple, reliable way to manage what’s been ordered, from whom, and when it’s expected—so nothing shows up without a paper trail.
What It Does
Creates and tracks purchase orders for materials, supplies, or services
Sends POs directly to vendors with built-in approval workflows
Links purchases to jobs, projects, or departments for traceability
Tracks expected delivery dates and partial shipments
How It Integrates
Inventory Management – Automatically updates stock when items are received
Receiving – Verifies shipments against active POs
Accounting – Tracks committed spend and ties to cost centers
Work Orders – Flags required materials that need to be ordered
Data It Tracks
Vendor and item details
Quantities, pricing, and delivery terms
PO status (open, received, partial, closed)
Job or project associations
Why It Matters
Reduces surprise deliveries and missed purchases
Improves cost tracking and budgeting
Ensures purchasing follows a consistent, documented process
Dashboards & Reports
Open PO Report – Track what’s been ordered and what’s still pending
PO by Vendor – View order history per supplier
Received vs Ordered Report – Spot shortages and overages
Spend by Category – Analyze purchasing trends