SpudERP
Know Where Every Tool Is—And Who Has It
SpudERP’s Tool Crib Management module tracks tool checkouts, returns, calibrations, and usage—helping you reduce loss, improve accountability, and keep your jobs moving.
What It Does
Tracks tool check-in and check-out by employee or department
Monitors tool condition, calibration status, and usage history
Flags overdue returns and missing tools
Assigns tools to specific jobs, tasks, or work orders
How It Integrates
Work Orders – Links tools to jobs for traceability and costing
Employee Records – Tracks who has what tool and when it was issued
Maintenance Management – Schedules tool inspections and calibrations
Inventory – Manages tool quantities and availability
Data It Tracks
Tool assignment history
Checkout and return times
Condition status and calibration dates
Missing, overdue, or damaged tools
Why It Matters
Reduces tool loss and hoarding
Ensures tools are calibrated and safe to use
Improves accountability across shifts and departments
Speeds up tool access without relying on paper logs
Dashboards & Reports
Tool Assignment Dashboard – See who has what in real time
Overdue Return Report – Track missing or late returns
Tool Usage History – View tool frequency by job or user
Calibration & Maintenance Tracker – Monitor service status