Where to start when organizing your processes
Have you ever sat there, stared into the abyss and wondered how to begin to organize something? The reason we often have that overwhelming feeling when it comes to organizing is because we have no idea where to start. Particularly when organizing processes in the workplace, it can feel like you are in so deep that you have no idea how to get out. Does this sound familiar? Well, we are here to help! Keep reading to uncover simple ways to get started.
First thing to do when organizing your processes is to get all of your existing process documentation in one location; whether it is in paper form or stored electronically, it is critical for all documentation to be in a centrally located place.
Next, you will want to define your processes and group them in one of three categories:
Group 1 - Processes that no longer apply
Group 2 - Processes that need to be updated
Group 3 - Processes that are current and accurate
With Group 1, discard everything in this category. There is a sense of satisfaction in discarding processes that no longer make sense for your business or business plan. Once this is done, you will need to assign individual team members or a team to update the processes in Group 2. By setting due dates for the team or team members, you will have new, functional processes that are ready to be implemented within a certain time-frame.
Meet with your team members to review the processes and update them as needed to ensure it follows the company vision and goals. This effort is not easy and takes time. For this reason, our final step is the most critical.
The final step is to maintain and keep the processes up to date. With a fast-paced, ever changing business environment, you have to maintain your processes to adhere to changing conditions.
We hope this helps. As always, if there is anything we can do to help, please feel free to reach out to us at 810-695-0001. To visit our website and read more about how PACManager can help with your processes, go to https://www.pacmanager.com.
Do you accept chaos in the workplace?
While “embracing the chaos” is a nice catch phrase, the fact is, employees prefer defined processes. Successfully implemented processes are when everyone throughout the company knows what they are suppose to do, when to do it, and feel confident in the tools to get it done efficiently. Employees will often feel happier at work when they feel secure in their job because they can see how they are adding to the success of the business they work for.
Documenting processes, tweaking them on a regular basis and enforcing them sounds like a lot of work. However, when comparing the effort of detail to the rewards of keeping key employees, eliminating wasted or duplicated efforts, higher client satisfaction and a higher moral in the office, using processes is the clear course of action for a successful company.
Often companies do not have a Business Process Manager on staff because it doesn’t make sense financially; however, every company should have a point-person who loves to maintain documentation. That individual will be the gatekeeper, the base of how business is done. The designated person can be anyone from the Office Manager to the CEO, with a strong assistant. Once processes are in place for your business, this is all you should need to maintain the processes.
To delve further into successful processes, in the next 3 weeks, we will cover the following:
1 - Gathering your processes into a single format and location
2 - Organizing and optimizing your processes
3 - Maintaining your processes
If you are eager to get started now or want to know more about how we can help, please call us at 810-695-0001.
To visit our website and read more about how PACManager can help with your processes, go to https://www.pacmanager.com.
Is it time to get serious about New Year's resolutions?
Every year, New Years' resolutions are casually thrown around on the first of the year. For some, those resolutions are to lose weight and exercise more, for others it could be to spend more time with the family, get more sleep or slow down and enjoy this life we have been given. Have you found yourself saying things at the beginning of each year like, "I want next year to be better" or "I want to be better in my career and personal life."
It is our opinion that in order to be successful in our personal lives, we need to have a happy work environment that should include processes and software to make our lives better and more enjoyable.
Sometimes preparing for the New Year for your business can be overwhelmingly stressful, that it can affect our personal lives.To those who are currently scrambling to pull together data from the last 12 months and guessing next years projections, we ask if perhaps it is time for an ERP that is designed with business users in mind?
PACManager may be the perfect New Year's Resolution for your business. PAC is an ERP / CRM software that allows your business to keep your processes and reporting up-to-date. Check out https://www.pacmanager.com/to read more about how PACManager can help your New Year's resolutions.
Give us a call at (810) 771-2145 and let's see if we can help you find that extra time to do the things that are the most important to you.
This is our last newsletter for 2018. From all of us at Spud Software, Merry Christmas and Happy New Year!
Many in the Community Gathered at Spud for Lucky Day's Christmas Extravaganza!
Community members swarmed Spud Software to check out small business vendors, a silent auction and adoptable cats at Lucky Day Animal Rescue's (LDAR) event, Happy Paw-lidays Christmas extravaganza. Gretchen Sommer, owner of LDAR explains that Lucky Day hosts such an outstanding event for the community because, "I love Christmas and I just love the holidays so we just really wanted to do something to bring everyone together."
The main attraction was the one-eyed cutie, Kidd Rock (pictured above), but he was not the only star in the room as many were adopted by adoring families. In fact, "We adopted out every cat we brought!" Sommer exclaims.
There were many animals featured on a fun display of crafted pictures showing many of the animals that reside at the LDAR farm.
Generosity and Christmas spirit all wrapped in a perfect display, as the silent auction table had numerous options to choose from..
The fun continued as participants cruised the vendor tables for unique gift ideas for their pets or the whole family.
The Paw-lidays event was a huge success as Lucky Day Animal Rescue raised over $2,200 and received a truck full of donations. "It was great to see so many stop in to support our rescue as well as all the small businesses that were vendors," said Gretchen Sommer.
Spud Software was proud to host this great event! If you were able to make it out to support Lucky Day Animal Rescue last weekend, we hope you enjoyed the event.
Merry Christmas and Happy Paw-lidays!
Family, fun and lots of time with Santa Claus.
It was a magical and fun-filled night at Spud Software on Friday, November 30th as family and friends crowded Spud Software for our annual Christmas party. The night was buzzing with over 175 Spud employees, clients and their families who came together for a lively evening that included food, games, and a visit from the Jolly Ol' Saint Nick.
The night commenced with hors d'oeuvres and cocktails provided by Brick Street Bar and Grille. With a full belly and plenty of drinks to go around, the guests found their way to the casino tables where we had professional dealers on hand including Craps, Roulette, Blackjack and Poker. Celebrants tried their luck as they spent the evening with big wins and even some losses.
Everyone was given an envelope filled with play money to use at the gaming tables. The person with the biggest winnings at the end of the night was awarded a trophy.
Teresa Ostby was the lucky winner who received the trophy as she pooled her big winnings for the night.
The children were set up with crafts and a movie, while the big kids played in our casino. There were stations for the children to decorate Christmas cookies, make ornaments, draw pictures and make party bags. We also set up one of our conference rooms with a showing of Polar Express. But the main attraction of the evening was, of course, a visit from Santa Claus himself!
Children lined up to sit on Santa's lap and he gave each one a present as we took pictures. Families got an instant print complete with a decorative border. And we only had a couple tears this year!
Santa even made his way around the casino to see what the big kids have on their list...
The night ended with plenty of smiles and laughs to go around.
Everyone joined in on the fun and had an amazing time, making this one of Spud's best parties to date. We'd like to thank all of the guests who joined us, and for those of you who couldn't make it, we hope you have a wonderful holiday season.
From all of us at Spud Software,
we wish you a very Merry Christmas and prosperous New Year!
Continuing our Giving Campaign to buy 100 toys for children in Genesse County, Spud would like to thank those who have given kind Google reviews this week. As promised, we have started our shopping and below are just a few of the toys that were purchased so far, in honor of those who have participated.
The Toys for Tots program was founded in 1947 by Major Bill Hendricks and is a program that is run by the United States Marine Corps Reserve. Toys for Tots explains that, "The primary goal of Marine Toys for Tots is, through the gift of a new toy, help bring the joy of Christmas and send a message of hope to America's less fortunate children." Our team at Spud is happy to be a part of such a worthy cause!
We still have a long way to go to meet our goal of 100 toys! Remember, for every Google Review Spud receives, we will donate a toy to Toys for Tots. For your convenience, just click on the link below.
Please keep those reviews coming and we will keep the donations going!
Thanks to This Weeks' Participants:
With Halloween in the rearview mirror and Thanksgiving on deck, the holiday season is upon us - and with it, the warm and fuzzy feelings of family, gratitude and giving back.
As we take this week to be grateful, we recognize that some are not as fortunate. Here at Spud, we want to show our thankfulness by contributing to a child in our community with a bit of help from our friends and clients. By writing a simple Google review of Spud Software, we will donate a toy to Toys for Tots~Genesee County in your honor. With that in mind, we would like to reconnect with this season of love and giving by continuing the donations during November and December.
The reason the holidays are "the most wonderful time of the year" is that we're reminded to be thankful, reflect on our blessings and do acts of kindness. All we need is a little help from you and we can make Christmas a little brighter for 100 kids!
We want to wish our friends and clients a very special Happy Thanksgiving! You won't want to miss next weeks' Newsletter with a sneak peak of what your kindness has done for a child on the community. Keep those reviews coming and we will take care of the toys for the kids.
Thanks to the Participants:
In honor of the Christmas season, we are excited to announce that we will be donating a toy to the charity, Toys for Tots~Genesee County, for every Google review we receive in the next 30 days.
We are challenging our clients and friends to help us reach children in the community who, without Toys for Tots, would not receive anything for Christmas.
Our goal is to donate 100 toys this year!
Starting today, all you have to do is write a quick Google Business review of Spud Software and together we can make Christmas a little brighter for many children!
Not enough time in the day?
As we head into the holiday season and year end, it doesn’t take long to feel overwhelmed. We are all scrambling to figure out how it will all get done and when it will get done. Then, before we know it, it is 2019 and the last 60 days were a blur.
Spud Software is committed to helping people and the companies they work for. This is why we are so process and routine oriented. Although we can’t solve the problem of making it so you can physically be in two places at once, we can help when you are somewhere you need to be, you can be fully there and not distracted by trying to remember what was supposed to get done, what still needs to get done, and who is doing what at work. PACManager solves this struggle by having everything you need to plan your day built into one easily accessible software system. It takes the stress and the guessing out of your day.
We believe that having a great work environment starts where everyone knows what needs to be done, when it needs to be done by and who is doing it. Everyone is happier because it creates a less stressful environment where each person can be productive and in charge of their day. When people are happier at work, they are happier outside of work and that makes the world a better place.
We are here to help anyway we can. Feel free to reach out to us at 810-695-0001 with any questions regarding the process. Or visit our website at www.pacmanager.com.
If you think waiting for days or weeks for reports is a little scary or missing data on reports is more scary, do you know what is the scariest of all?
Every business has reports that it depends on to make decisions. The scariest thing in business is having data that you trust, only to find out it wasn’t accurate after you have made important business decisions based on that data.
When is the last time you did an analysis of the reports and the data that you use to create the reports? Please give yourself an early Christmas present and take the time to cross check and double check the areas of data inputs and the reliability of data in your business.
Shown below are mock ups of the types of reports we provide our clients. If you drive by Spud at night, you probably see them through the windows.
Having real-time data at your fingertips can be the difference between a bad decision and great decision.
It is month end and 2019 budget planning season. If you need help collecting and/or verifying your data, creating reports or dashboards, please let us know.
If you or your company struggle with efficient, cost effective processes, let us see if we can help with PAC. Feel free to reach out to us at 810-695-0001 with any questions regarding the process. Or visit our website at https://www.pacmanager.com.